Adare Pharma Solutions Transforms MRO Procurement With RS Italia: Up to 30% Savings and Supplier Rationalization

The partnership with RS Italia has enabled the pharmaceutical CDMO to optimize procurement processes through digitalization and value-added services, delivering a 90% reduction in management time.

COURTESY OF RS ITALIA

Sesto San Giovanni (MI), January 19, 2026 – In the pharmaceutical industry, where quality, regulatory compliance and operational efficiency are non-negotiable requirements, fragmented purchasing, supplier proliferation and limited spend visibility can directly affect competitiveness and the ability to respond swiftly to customer and market needs.

Against this backdrop, RS Italia partnered with Adare Pharma Solutions to support a comprehensive operational and cultural transformation of indirect (MRO) procurement. What was once a highly fragmented system involving more than 400 suppliers has evolved into an efficient, digital and proactive model, generating measurable economic and operational benefits.

The Challenge: From Fragmentation to Intelligent Rationalization

Adare Pharma Solutions was facing challenges common to many organizations in the sector: extensive supplier fragmentation, limited control and monitoring of spend, inefficient processes and reduced negotiating leverage. In the specific case of personal protective equipment (PPE) alone, the company relied on 15 different suppliers, resulting in cost control issues, limited economies of scale and operational inefficiencies.

“We found ourselves in situations where the same product was being purchased from different suppliers simply by different departments within the company. The same face mask, for example, was sourced from one supplier for our San Giuliano site and from another for the Pessano facility,” explains Luca Segala, Senior Manager, Procurement & Supply Chain at Adare Pharma Solutions.

The Solutions: An Integrated Ecosystem of Value-Added Services

To address these challenges, RS Italia implemented a strategy built around two complementary services. RS PurchasingManager™, a web-based e-procurement platform, enables full control over budgets and spend while requiring no implementation or update costs. RS ScanStock^®, on the other hand, provides proactive inventory management through direct monitoring of stock levels and automatic replenishment by RS specialists.

“Choosing RS Italia marked a shift from a purely transactional purchasing approach to selecting a partner that actively supports problem-solving. It was a real change in mindset,” notes Stefano Pozzo, Senior Manager Operational Excellence at Adare Pharma Solutions.

The Results: Measurable Impact Across the Organization

The partnership delivered tangible results across multiple dimensions:

• Economic: savings of up to 30% on selected items and a 95% reduction in logistics costs.
• Operational: a 90% reduction in time dedicated to accounts payable processes and a decrease from approximately 40 purchase orders per year to just four.
• Organizational: consolidation of PPE suppliers from 15 to 1 and the elimination of stock-out risks.
• Strategic: procurement teams freed up to focus on higher value-added activities.

A concrete example of the partnership’s effectiveness involved the resolution of an electrostatic charge issue that would otherwise have required costly modifications to production machinery. RS Italia identified an alternative solution based on ionizers, avoiding downtime and revalidation processes while delivering significant savings.

A Replicable Model for Manufacturing Industries

The collaboration between Adare Pharma Solutions and RS Italia demonstrates how a strategic MRO partnership can generate value well beyond product supply, through specialized consultancy, digital services and continuous support.

This approach is particularly relevant for highly regulated sectors such as pharmaceuticals, where RS Italia also brings the credentials of EcoVadis Platinum certification, an accolade reserved for the top 1% of companies worldwide for sustainability performance.